Key-note presentations – Session length is 60’
Panel – Session length is 90’ – please allow 10’ for questions/discussion
Symposium – Session length is 90’ – please allow 10’ for questions/discussion
Workshops – Session length is 45’ or 90’ – please allow 10’ for questions/discussion
Single papers – Paper sessions are 90’ and contain 3 25’ or 4 20’ papers, to allow time for discussion
Please ensure your presentation does not exceed these time limits.
The official language of the Conference is English, all presentations must be given in English.
Simultaneous translation from English to Italian will be provided for all sessions in ROOM 1.
Each poster must be in PORTRAIT format, printed and should not be bigger than AO (118cm height and 84cm width). Any poster printed in landscape or larger than AO may not be displayed in the Conference venue.
Poster display time is from October 24th 12.00 to October 26th 3.00pm.
The author is expected to be available for presentation next to their poster during poster sessions. October 25th and 26th from 12.00 to 1.15pm, according to the session program.
On October 26th – 15:50 – Best Poster Prize – Prize will be presented to the lead/presenting author of the Poster.
The prize recognises high quality research presented in poster format.
Presenters are responsible for the set-up and dismantling of their posters. Assistance will be available for help and fixing material.
- Title, author(s), address (at upper edge, across the width of the whole poster)
- Declaration of conflict of interest (mandatory)
The title should be emphasised by the use of bold-face type. When displayed the letters used should not be smaller than 15 mm.
The sub-title should be printed in the same kind of lettering, but semi-bold and not less than 10 mm high when displayed. This guarantees clear reading even from a distance of 2-3 meters.
The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.
AUDIOVISUAL GUIDELINES FOR ORAL PRESENTATIONS
All presentations should be 16:9 formatted and have a 1280 x 720 minimum resolution.
They will be displayed from a PC with Windows 7 and PowerPoint 2016.
In case of potential conflict of interest, IT IS MANDATORY that you INCLUDE a Declaration of Interest Slide as a 2nd Slide in your presentation, with your up to date potential conflicts of Interest.
In order to ensure optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:
- Your presentation must be prepared in PowerPoint version: type .pptx – for optimal rendering please use the official slide set template
- Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
- Use standard fonts only. Try to avoid the use of non-standard fonts or language-specific fonts.
- Images both for slides and video: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG). Make sure that the inserted images have a minimum resolution of 300dpi.
- Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any issue with movies and loops with PowerPoint, presentations must be saved as a .pptx files. Please have also a separate file with the video only, we will use this only in case of problems.
- Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016)
Personal laptop computers cannot be connected to the projectors in lecture rooms & presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded at the Speaker Service Room in the Conference venue.
To the attention of MAC users
If your presentation is on a Mac computer, we recommend you ONLY provide a Windows compatible file and meet with the technician in the Speaker Service Room to either make sure that your presentation will run properly on the PC’s or to anticipate a backup solution.
We will have a Mac computer in the Slide Centre Room; assistance will be available for help.
SLIDE CENTRE (AUDITORIUM FLOOR)
Speakers can come to the Slide Centre Room to upload their presentation as well as for technical assistance from the dedicated team.
Speakers are requested to upload their presentation at the Slide Centre Room within the half-day before the beginning of the session where their presentation is due.
Speakers are encouraged to bring their presentations on USB storage device.
Slide Centre Room opening Hours
- Wednesday, October 24 – 14:00 – 18:00
- Thursday, October 25 – 8:00 – 18:00
- Saturday, October 26 – 8:00 – 16:00
Any additional requirement for computers and or/or software and video projections should be submitted for approval. Understandably due to the constraints of the conference budget the requests will be considered on an individual basis.
TERMS RELATED TO DECLARATION OF CONFLICT
Declaration of conflict of interest
The existence of potential conflicts of interest does not necessarily indicate a bias.
However it is our ethical obligation to inform organisers and participants so that they are made aware of any relationship that might cause unintentional bias.
A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.
When accepting the role of Speakers/ Chairpersons/ Discussant / Presenter must declare possible conflict of interest, when accepting the invitation as well as during the session.
Speaker must declare possible conflict of interest regarding their current presentation on their first slide.
Chairpersons/Discussants must declare possible conflict of interest regarding the topics of the presentations orally at the beginning of the session.
PHOTO AND VIDEO RECORDING AUTHORISATION AND RELEASE
Presentations in room 1 will be video recorded and some photos will be taken.
The purpose would be to create a 10-minute ‘teaser’ to publish in the Conference website and later release to the general public.
Of course, there is no obligation, if we will not have your consent we will not video record your presentation. But it would be appreciated, nonetheless!
A message has been sent to authors, asking for your feedback by email.
While in Rome, we will ask you to sign a document to confirm your consent.
Video recording authorisation & release